Party planning is not a strength. More accurately put, I do a terrible job. There are just way too many little details to keep track of. What saved me this year in planning my wife’s birthday party was creating an Evernote note with a checklist. There in one note was an actionable list of all the nitty-gritty (e.g., buy balloon, wrapping paper, dessert, candles, etc). When something new came to mind I added it to the checklist. When something was done it was checked off.
I find that checklists are a great way to manage the minutia. You might use it for packing lists, groceries, books to read, even ‘honey-do’ lists. At the church, I use checklists for the details associated with special events and services (e.g., baptisms, child dedications, Alpha set-up). Plus, the great thing is that you can create and edit checklists across platforms. I can start out on my Mac, add from my work PC and track it all from my phone.
Tracking Evernote checklists
Have you ever had that nagging feeling that there is some task you haven’t done? Evernote enables you to search on the status of items on a checklist, so that you can see any note that has a task that has not been checked as complete. The search syntax is simple: “todo:false”.
Some of these checklist notes I use more than once (e.g., travel packing list, Alpha set-up) and therefore I store them in a separate Evernote notebook for templates. When I want to make one of them active I copy them into my active notebook. To ensure that my search for undone tasks only returns active notes and not templates I add a second search parameter to restrict my search to my active notebook. Again the syntax is simple: “notebook:<name of notebook>”.
Here is the thing though. I am not going to type into the search bar: “todo:false notebook:<name of notebook>” to quiet the whisper that says, ‘You’ve missed something’. Too many key strokes to use regularly. That is where Evernote saved searches helps. It is great for advance searches that are done over and over again. In this case, searching for any checklist in my active notebook that has an undone task! You can label a saved search to help you recall what it is for. So when I get that feeling I have missed something I am one click away from Evernote showing me whether that is the case or not. I love it!
What Evernote tip is helping you manage the minutia of life or ministry?